- Online Enrollment
- Online Benefits Compliance: We load all of the employer required notices to the system for employees to acknowledge during new hire enrollment and open enrollment – thereby making employer compliant. Reports can be generated in the event of an audit.
- Online Onboarding
- Online Advanced HR
- Enrollment and Payroll Management Outsourcing
- ACA form distribution
- SPD / Plan Document forms
- 5500 filings
- HR On Demand
- Cobra administration
ACA Form Generation
Employer groups over 50 employees. Generate 1094-C and 1095-C required forms for your employees.
Plan Document Generation
Summary Plan Descriptions (SPDs) must be distributed to your plan participants.
What’s required?
ERISA (the federal Employee Retirement Income Security Act) requires employers who are plan administrators of their group health plans to comply with two important requirements or risk potential penalties and possible audits:
- Maintain and distribute Summary Plan Descriptions (SPDs) to plan participants which accurately reflect the contents of the plan and which include specific information as required under federal law.
- Group health plans must be administered in accordance with a written Plan Document which must be made available to plan participants and beneficiaries upon request.
- Failure to provide an SPD or Plan Document within 30 days of receiving a request from a plan participant or beneficiary can result in a penalty of up to $110/day per participant or beneficiary for each violation.
- Lack of an SPD could trigger a plan audit by the U.S. Department of Labor (DOL).
- The DOL has increased its audit staff and national enforcement initiatives to investigate employers’ compliance with Health Care Reform, resulting in companies of all sizes being audited and being required to provide an SPD and Plan Document.
The Solution
Typically, the cost to develop an SPD and Plan Document can be very expensive–but we have solved this problem with a sophisticated system developed together with a major ERISA law firm and endorsed by the National Association of Health Underwriters (www.nahu.org) that makes it easy and economical to comply with federal requirements.
DDI Benefits, Inc. will provide you with a Wrap SPD and Wrap Plan Document which are designed to wrap around existing certificates of insurance and benefit plan booklets to provide the required provisions and information necessary to comply with ERISA. To be compliant, the Wrap SPD and accompanying benefit plan component documents must be distributed to plan participants. Our document compliance solution includes the following benefits:
- Customized Wrap SPD and Wrap Plan Document that provide the required ERISA provisions and information that will help you achieve compliance.
- Distribution guidelines that explain how and when to provide these compliance documents to your plan participants.
- The ability to keep your documents current and updated should the federal government issue new amendments or if plan information needs to be changed.
Form 5500 Filings
DDI coordinates preparation of form 5500 filings for groups with 100 or more enrolled in any one benefits plan.
HR On-Demand Services
Quick, easy, affordable HR support when you need it! DDI offers unlimited HR services On-Demand! Think “HR Experts + Software Experts = A whole new approach to HR.” Click here to get the lowdown on this popular service available at a discounted price to DDI clients.
COBRA Administration
DDI offers full COBRA administration services. You notify us of a termination of cobra event and we take it from there.
COBRA Administration Services
- Initial plan set-up using COBRA compliant software.
- Initial new hire notification letter template for employer distribution.
- Qualifying event COBRA notice distribution.
- Premium collection from continuants.
- Premium remittance and eligibility to carriers.
Ongoing modification of COBRA notifications in compliance with regulatory updates.
